Asset Management Advisory Committee

May 30, 2023 Meeting Agenda
May 30, 2023 Meeting Minutes

Call to Order: 6:06 p.m.

Roll Call

• Committee Members Present: Keri Avila, Mario Bojorquez, Charles Bradshaw, Craig Groschup, Dr. Narciso Iglesias; Kevin Kirby; Sophia Ramos (Arrived at: 6:11 p.m.); Amanda Remmen; Tory Walker.  
• Committee Members Absent: None
• Quorum: Established with 8 of 9 members present and 1 member arrived shortly after the start of the meeting. 
• Staff in Attendance: Dr. Shawn T. Loescher, Chief Operations Officer, Vista USD; Ms. Kristen Rose, District Consultant; Danica Reed, Committee Secretary

Public Comment

• There were three (3) public speakers speaking on topics about: middle school relocations for students, post-pandemic student and parent anxiety, Committee timelines, and thanking the Committee for their work .  

Consent Agenda

• Item 4.a-c. The Committee approved consent items a-c with a vote of 9-0.

Administrative Matters and Updates

• Item 5.a. Ms. Remmen requested that the Committee consider extending their meeting time. The Committee voted 9-0 to extend the time until 8:30 p.m. 
• Item 5.b. Dr. Loescher reviewed the status of all requests for information. 
• Item 5.c. Dr. Loescher invited Committee members Mr. Bradshaw, Ms. Ramos, Mr. Groschup, and Ms. Remmen to provide their observations on the community engagement sessions that they attended.

Presentation and Discussions

• Item 6.a. Ms. Rose provided a workshop for the meeting that was designed for the Committee to engage in the exploration of options on the four parcels that they were charged by the Board of Education to consider.
• There was a motion to extend the meeting time to 8:45 pm . The item passed by a vote of 9-0. 
• The Committee came to consensus on tentative recommendations on the four parcels to be finalized at their June 14, 2023, meeting. A summary of their work and consensus can be reviewed by clicking here. The Committee will continue to explore additional considerations as to how two properties may be used in their June 14, 2023, meeting.    

Action Items

• None

Adjournment: 8:47 p.m.

Meeting Agenda
Meeting Minutes

Call to Order: 6:06 p.m.

Roll Call

• Committee Members Present: Keri Avila, Mario Bojorquez, Charles Bradshaw, Craig Groschup, Dr. Narciso Iglesias; Kevin Kirby; Sophia Ramos (Arrived at: 6:06 p.m.); Amanda Remmen; Tory Walker (Arrived at: 6:13 p.m.).
• Committee Members Absent: None
• Quorum: Established with 7 of 9 members present and 2 members arriving shortly after the start of the meeting.
• Staff in Attendance: Dr. Shawn T. Loescher, COO - VUSD, Ms. Kristen Rose, District Consultant, Mr. Steve Prince, Architect, Danica Reed, Committee Secretary

Public Comment

• There were eight (8) public speakers speaking on topics about: equity, committee recommendations, facility availability if schools should move, timeline of possible consolidations, and impacts to students and families should consolidations occur. 

Consent Agenda

• Item 4.a-g. The Committee approved consent items a-g with a vote of 9-0.
• Item 4.h. was pulled for public comment. Public comment was about where a school was located in the report. The item passed by a vote of 9-0. 

Administrative Matters and Updates

• Item 5.a. Dr. Loescher reviewed the status of all requests for information. 
•  Item 5.b. Dr. Loescher reviewed Brown Act and Community Engagement Structures.

Presentation and Discussions

• Item 6.a. Ms. Rose reviewed examples of types of recommendations that the committee can make.
• Item 6.b. Ms. Rose and Mr. Prince reviewed an overview of each site which included: site profile, building inventory, existing site map, professional statement of site suitability, comparison of estivate costs, and a data summary table. 
• Item 6.c-d. The Committee reviewed options and posed questions to the expert consultants about the elementary and middle schools being reviewed.
• The meeting time was extended twice to allow for further discussion on items 6.c-d. The final meeting extension request was to move the meeting end time to 8:30 p.m. The item passed by a vote of 9-0. 

Action Items

• None

Adjournment: 8:26 p.m. 

Meeting Agenda
Meeting Minutes (adopted May 16, 2023)

Call to Order: 6:05 p.m.

Roll Call

• Committee Members Present: Keri Avila, Mario Bojorquez, Charles Bradshaw, Craig Groschup, Dr. Iglesias, Narciso; Kevin Kirby; Sophia Ramos; Amanda Remmen; Tory Walker.  
•  None
• Committee Members Absent: None
• Quorum: Established with all members present.
• Staff in Attendance: Dr. Shawn T. Loescher, COO - VUSD, Ms. Kristen Rose, District Consultant, Mr. Steve Prince, Architect, Danica Reed, Committee Secretary

Public Comment

• One speaker on concerns about school consolidation and Committee recommendations.

Consent Agenda

• Item 4.a. The Committee approved the minutes of April 18, 2023 as amended. 

Administrative Matters and Updates

• Item 5.a. The Chair, Ms. Remmen, communicated that meeting of May 16 would be at VIDA, the meeting of May 30 at the VIC, and the Meeting of June 14 would be at the Civic Center
•  Item 5.d. Dr. Loescher presented that the next community engagement sessions would be on May 18 at Beaumont and May 23 at Monte Vista, both at 5:00 p.m. Additional community engagement sessions were being scheduled between June 19-21.

Presentation and Discussions

• Item 6.a. Ms. Kristen Rose and Mr. Steve Prince presented data on the four parcels that included age of facilities, enrollment projections, capacity analysis, facility conditions, site suitability, and equity considerations.
•  The meeting was extended from 8:00 p.m. to 8:30 p.m. by motion and vote of the Committee.

Action Items

• None

Adjournment: 8:36 p.m. 

Meeting Agenda  
Meeting Minutes (adopted May 3, 2023)

Call to Order: 6:05 p.m.

Roll Call 

• Committee Members Present: Keri Avila, Mario Bojorquez, Craig Groschup, Dr. Iglesias, Narciso; Kevin Kirby; Sophia Ramos; Amanda Remmen; Tory Walker. 
• Committee Members Absent: Charles Bradshaw.
• Quorum: Established with eight members present.
• Staff in Attendance: Dr. Shawn T. Loescher, COO - VUSD, Ms. Kristen Rose, District Consultant, Danica Reed, Committee Secretary.

Public Comment

• There was no public comment

Topics and Discussion Items Presented

• Item 5.a. Overview of timeline and Scope of Committee 
• Item 5.b. Asset Management Advisory Committee Bylaws
• Item 6.a. Governance Workshop on Brown Act Committee Requirements 

Action Taken

• Item 7.a. Election of Committee Chair: The Committee selected the following Chairperson by a vote of 8 to 0: Amanda Remmen 
• Item 7.b. Election of Vice-Chair: The Committee selected the following Vice-Chairperson by a vote of 8 to 0: Mario Bojorquez
• Item 7.c. Adoption of Committee Meeting Dates - The Committee adopted the following meeting dates vote of 8 to 0: 
  • Wednesday, May 3, 2023 at 6:00 p.m., Location to Be Determined
  •  Tuesday, May 16, 2023 at 6:00 p.m., Location to Be Determined
  • Tuesday, May 30, 2023 at 6:00 p.m., Location to Be Determined
  • Wednesday, June 14, 2023 at 6:00 p.m., Location to Be Determined
  • Presentation of Recommendations to the Board of Trustees scheduled for Thursday, June 22, 2023.

Calls for Future Agenda: None

Adjournment: 8:19 p.m.     

Composition Shall Consist of District Provided Supports and Committee Representatives:

• District Provided Supports:
  • One (1) Senior District Leader (Executive Cabinet Member)
  • One (1) District Provided Facilitator
  • One (1) Administrative Assistant (Secretary of the Committee)
• The Committee Representatives (no less than 7 and no more than 11 members all of whom shall reside within the District boundaries):
  1. One (1) member shall be of the ethnic, age group, and socio-economic composition of the District. 
  2. One (1) member shall be in the business community, such as store owners, managers, or supervisors.
  3. One (1) member shall be a landowner or renter, with preference to be given to representatives of neighborhood associations.
  4. One (1) member shall be a teacher in the District.
  5. One (1) member shall be an administrator in the District.
  6. One (1) member shall be a parent of a student in the District.
  7. One (1) member shall be a person with expertise in environmental impact, legal contracts, building codes, and land use planning, including, but not limited to knowledge of the zoning and other land use restrictions of the cities and county in which the Properties are located.

Application Timeline:

• Opening: February 24, 2023 - The application process opened at 5:00 p.m.
• Closing: March 24, 2023 - The application process closed at 5:00 p.m. 
• Submissions: Application submission were to be sent to the office of the Chief Operations Officer, Shawn T. Loescher, Ed.D. either in person to Vista Unified School District,1222 Arcadia Avenue, Vista, CA 92084, or via email. 
• Review: Applications are to be reviewed during the week of March 27, 2023.
• Approval: April 6, 2023 - Approval of committee members by the Board of Trustees at the regular board meeting.
• Orientation: The orientation of the Committee was on April 18, 2023, at 6:00 p.m.