Payroll

Employee Resources

The deadline for any payroll changes is the 10th of each month.

Sick, Vacation, and Timesheets

Digital Schools Login

New User Registration and Login

Welcome to Digital Schools! We’re very happy to have you on board. The new user registration process is quick and simple. All new users to Digital Schools Suite|Plus will need a web login and password.

1) Navigate to your district‐specific URL (i.e. districtname.digital‐schools.com). Mozilla Firefox, Google Chrome, Internet Explorer and Apple Safari browsers are all supported.

2) You’ll be presented with a Login popup:

3) Click on the Register/Reset Password button and enter:
Last Name
District Email Address
Date of Birth
Last 4 digits of the User’s Social Security Number
Home Zip Code
Create a Password (must be at least 8 characters long and suggest a mix of alpha, numeric and symbols)
Re‐enter new password
Click Register button

4) When entered correctly, you will receive the message:

If the system cannot validate your information, you will receive the message: "We are unable to verify your identity!” Data entered into these fields must match exactly to data within the Digital Schools database. This is used to authenticate the user and thus gain access to possible confidential information based upon user security setup by a district administrator. If authentication fails, contact your district Digital Schools administrator for assistance.

Enter your email address and password to login. You can follow the same registration procedure to reset your password.

View Paycheck; Update W4, Direct Deposit or Address

Update your W2, Address, Direct Deposit:

PeopleSoft (ESS)

View Paycheck:

Viewing Your Paycheck in PS ESS

View W2:

W2 How to view in PeopleSoft Self Service

Direct Deposits take one to two paycheck cycles to process, all live checks are mailed to the address you provide to the district. Pay date is the last business day of each month (except December).
The following can be done through PeopleSoft Self Service (Direct Deposits, Tax withholdings, personal information, view paychecks, W2’s)
- If this is your first time logging in
  - User: Your employee ID number no dash
  - Password: First four of last name all caps and last four of social security number
  - `Example (ABCD1234) ** If you get locked

If your direct deposit account is closed or incorrectly entered, SDCOE will be notified by your bank, and then SDCOE will notify VUSD.

If this happens VUSD will submit paperwork on your behalf for a replacement check. This process takes at least 10 business days. A live check will be generated as a replacement.
Any direct deposit changes will result in a live check.
All live paychecks are mailed to the address that is reflected in PeopleSoft, if you have a change of address, that needs to be submitted no later than the 10th of the month to HR.
- If you are leaving the district please make sure to leave a current address so you receive your year-end W2’s on time.

2023-2024 Paydays

Direct Deposit

Retirement Resources

Forms

Commonly Asked Questions

Absent Reporting - SmartFind

Garnishments

Pay Calculations

Sick and Vacation Calculations

To view your sick or vacation time, please log into Digital Schools
- All Classified Permanent New Hires receive vacation entitlement after completion of 130 worked days with VUSD. For further benefit information please visit the VUSD web site to view the classified contract.
- All Classified Permanent New Hires will get 6 months at your accrual rate day one. Remaining hours will be given once probation is completed.
  - Example: 6 months @ 3.8 hours a day = 22.8 hours at start.
- If an employee uses all of the sick or vacation time before the end of school year, employee sick leave will be adjusted based on how many days worked. This may result in an overpayment owed to district
- If an employee uses sick time and leaves before the end of probation, the sick leave will be adjusted based on how many days worked. This may result in an overpayment owed to the district.
- Once you are a permanent employee, sick and vacation hours are front loaded each year.

Substitute Hours/Extra Hours Worked

All substitute employees' and permanent employees' extra hours are paid by time sheet. It is the responsibility of the substitute/permanent employee to submit their time sheet to the office manager. The office manager enters the time. The hours worked are paid at the end of the following month.

Example: Employee works August hours; those hours will be paid in September.
- If you are missing any hours on your paycheck, please contact the site you worked at.
- Please note that the sites have a deadline to enter your time. If you do not submit your time sheet in time, time will be delayed for those hours worked by another month.

Taxes on Checks

Tax withholding reflected on paychecks are based on how you filled out your tax form. Payroll cannot advise employees on how to fill out tax forms. Please consult your tax person.

Tax forms (Federal and State) can be found on the Payroll webpage on the District website or you can log into PeopleSoft Self-Service and update tax information where you view your checks.

Site Resource

Calendar Deadlines

Calendar Deadlines

Contact Us

Office Hours: 8:00am - 4:30pm

Phone: (760) 726-2170

General Questions

Ext. 92622

Email: payroll@vistausd.org

Frances Maus

Senior Payroll Technician

Employee Last Name: L-N

(U-Z temporarily)

Ext. 92624

Bernadette Guerra
Employee Last Name: O-S

Ext. 92612

Gabriela Guerrero
Employee Last Name: A-C

(T temporarily)
Ext. 92627

Marlene Lopez
Employee Last Name: E-K
Ext. 92611

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