Payroll

Mission Statement
Our mission is to provide effective and efficient financial management services to support the fiscal health of Vista Unified School District. We are committed to delivering accurate and timely financial reporting, budgeting, and forecasting, while ensuring compliance with all relevant laws, regulations, and internal policies.

If you need assistance logging in to your PeopleSoft account or need to reset your password, please contact the IT helpdesk at extension 92500.

Employee Resources

The deadline for any payroll changes is the 10th of each month.

Sick, Vacation, and Timesheets

Digital Schools Login

New User Registration and Login

Welcome to Digital Schools! We’re very happy to have you on board. The new user registration process is quick and simple. All new users to Digital Schools Suite|Plus will need a web login and password.

1) Navigate to your district‐specific URL (i.e. districtname.digital‐schools.com). Mozilla Firefox, Google Chrome, Internet Explorer and Apple Safari browsers are all supported.

2) You’ll be presented with a Login popup:

3) Click on the Register/Reset Password button and enter:
Last Name
District Email Address
Date of Birth
Last 4 digits of the User’s Social Security Number
Home Zip Code
Create a Password (must be at least 8 characters long and suggest a mix of alpha, numeric and symbols)
Re‐enter new password
Click Register button

4) When entered correctly, you will receive the message:

If the system cannot validate your information, you will receive the message: "We are unable to verify your identity!” Data entered into these fields must match exactly to data within the Digital Schools database. This is used to authenticate the user and thus gain access to possible confidential information based upon user security setup by a district administrator. If authentication fails, contact your district Digital Schools administrator for assistance.

Enter your email address and password to login. You can follow the same registration procedure to reset your password.

View Paycheck; Update W4, Direct Deposit or Address

ESS Roadmap

Update your W2, Address, Direct Deposit:

PeopleSoft (ESS)

View Paycheck:

Viewing Your Paycheck in PS ESS

View W2:

W2 How to view in PeopleSoft Self Service

Direct Deposits take one to two paycheck cycles to process, all live checks are mailed to the address you provide to the district. Pay date is the last business day of each month (except December).
The following can be done through PeopleSoft Self Service (Direct Deposits, Tax withholdings, personal information, view paychecks, W2’s)
- If this is your first time logging in
  - User: Your employee ID number no dash
  - Password: First four of last name all caps and last four of social security number
  - `Example (ABCD1234) ** If you get locked

If your direct deposit account is closed or incorrectly entered, SDCOE will be notified by your bank, and then SDCOE will notify VUSD.

If this happens VUSD will submit paperwork on your behalf for a replacement check. This process takes at least 10 business days. A live check will be generated as a replacement.
Any direct deposit changes will result in a live check.
All live paychecks are mailed to the address that is reflected in PeopleSoft, if you have a change of address, that needs to be submitted no later than the 10th of the month to HR.
- If you are leaving the district please make sure to leave a current address so you receive your year-end W2’s on time.

2024-2025 Paydays

Direct Deposit

Retirement Resources

Forms

Commonly Asked Questions

Absent Reporting - SmartFind

Garnishments

Pay Calculations

Sick and Vacation Calculations

To view your sick or vacation time, please log into Digital Schools
- All Classified Permanent New Hires receive vacation entitlement after completion of 130 worked days with VUSD. For further benefit information please visit the VUSD web site to view the classified contract.
- All Classified Permanent New Hires will get 6 months at your accrual rate day one. Remaining hours will be given once probation is completed.
  - Example: 6 months @ 3.8 hours a day = 22.8 hours at start.
- If an employee uses all of the sick or vacation time before the end of school year, employee sick leave will be adjusted based on how many days worked. This may result in an overpayment owed to district
- If an employee uses sick time and leaves before the end of probation, the sick leave will be adjusted based on how many days worked. This may result in an overpayment owed to the district.
- Once you are a permanent employee, sick and vacation hours are front loaded each year.

Substitute Hours/Extra Hours Worked

All substitute employees' and permanent employees' extra hours are paid by time sheet. It is the responsibility of the substitute/permanent employee to submit their time sheet to the office manager. The office manager enters the time. The hours worked are paid at the end of the following month.

Example: Employee works August hours; those hours will be paid in September.
- If you are missing any hours on your paycheck, please contact the site you worked at.
- Please note that the sites have a deadline to enter your time. If you do not submit your time sheet in time, time will be delayed for those hours worked by another month.

Taxes on Checks

School Site Resources

Staff Directory

Contact Us

Office Hours: 8:00 AM - 4:30 PM

Phone : 760-726-2170 ext. 92622

Email: payroll@vistausd.org

Office Location:

1234 Arcadia Ave

Vista, CA 92084

Leadership Team

Ana Machado
Executive Director, Fiscal Services
(760) 726-2170 ext. 92602
anamachado@vistausd.org

Kevin Lesko
Director of Purchasing
(760) 726-2170 ext. 92640
kevinlesko@vistausd.org

Jennifer Robinson
Fiscal Services Manager

(760) 726-2170 ext. 92606
jenniferrobinson@vistausd.org

Anayeli Rodriguez

Budget Analyst
(760) 726-2170 ext. 92603
anayelirodriguez@vistausd.org

Kylie Woods
Administrative Secretary
(760) 726-2170 ext. 92602
kyliewoods@vistausd.org

Departmental Oversight

Shawn T. Loescher, Ed.D.
Assistant Superintendent
Business and Operations Support Services
(760) 726-2170 ext. 92302
shawnloescher@vistausd.org

Berenice Guzman
Administrative Secretary I (Confidential)
(760) 726-2170 ext. 92302
bereniceguzman@vistausd.org

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